Registration
Each author presenting at the conference is required to submit a non-refundable registration fee. The registration fee covers up to two papers, for which the registrant is a co-author, presented in either oral or poster sessions. Papers will only be scheduled in the conference program and proceedings if they are both registered. The registration is considered valid only upon the receipt and processing of the payment.
AES is a community conference, there is no financial subsistence provided for session organizers, session chairs, and invitees. All participants are required to register and pay the registration fee.
Registration Fee
Registration fee includes admission to all AES technical sessions and tutorials, lunches (3 first days), exhibit and break areas, and an electronic copy of the program and proceedings.
| Basic Package (without conference dinner) | Early Bird Fee Before 4 April |
Advanced Fee Before 16 May |
On-Site Fee1 After 16 May |
|---|---|---|---|
| Regular | €550 | €650 | €700 |
| Student2 | €350 | €450 | €500 |
| Industry (not presenting papers) | €700 | €700 | €750 |
| Accompanying Person3 | €180 | €180 | €230 |
1For non-presenting authors only (unless prior arrangements have been made with the organizers). Authors need to complete their registration and pay fees by 16 May 2025. Late payment may result in the abstract not being included in the conference program and any other publications printed for distribution at the conference.
2Student ID or certificate will be checked by the conference staff.
3Accompanying person registration must be purchased with a standard registration and is limited to non co-author family member of the primary registered person. Includes access to exhibits, coffee/tea breaks and lunches.
|
Advanced Package (including conference dinner) The conference dinner will take place on July 4th |
Early Bird Fee Before 4 April |
Advanced Fee Before 16 May |
On-Site Fee1 After 16 May |
|---|---|---|---|
| Regular | €625 | €725 | €775 |
| Student2 | €425 | €525 | €575 |
| Industry (not presenting papers) | €775 | €775 | €825 |
| Accompanying Person3 | €255 | €255 | €305 |
| Conference Dinner Ticket4 | €75 | €75 | €75 |
1For non-presenting authors only (unless prior arrangements have been made with the organizers). Authors need to complete their registration and pay fees by 16 May 2025. Late payment may result in the abstract not being included in the conference program and any other publications printed for distribution at the conference.
2Student ID or certificate will be checked by the conference staff.
3Accompanying person registration must be purchased with a standard registration and is limited to non co-author family member of the primary registered person. Includes access to exhibits, coffee/tea breaks and lunches.
4Subject to availability: limited tickets are available on a first-come-first-served basis.
Registration and Payment
The payment section will open soon. Please check back for updates and further instructions.
Cancellation and Refund Policy
Refunds less a 4% fee (for payments by credit card) or less €30 (for wire transfers) will be given for cancellations received in writing to contact@aesconference.org prior to May 2, 2025. Following this date, no refunds will be given, you may send an alternate to the event without additional charge.
Photography and Videography
Professional photography will take place during the event. By partaking in the event you are consenting for the organizer to use the images for publicity usage such as website, media and publication purposes.