Special session organization is highly encouraged. These sessions aim to create a platform for in-depth discussions on emerging topics or innovative applications of established methods. A Special Session can focus on a specific theme or showcase work from an international project. If multiple sessions on similar topics are proposed, we will schedule them in separate time slots throughout the conference as necessary.

Proposal Submission

Each organized session must include a minimum of 6 papers, which will not go through the standard review process. The session organizers have full authority to solicit and accept papers for their session. Each session is limited to a maximum of 2 organizers, who will serve as the session chairs. The organizers may designate other chairs to help manage the session.

AES is a community-driven conference, and no financial support is provided for session organizers, chairs, or invitees. All AES participants, including session organizers, chairs, and invitees, are required to register and pay the conference registration fee.

Selection of invited speakers

1. Each special session will comprise at least 6 papers, which can include both invited and contributed works relevant to the session's theme.
2. Each registered author may present a maximum of 2 papers at the conference, including poster presentations.
3. An author may present only 1 Invited Paper at the conference. Exceptions can be made for Plenary and Keynote speakers.

Please submit your special session proposals to: contact@aesconference.org proposals should include:

• Special Session title.
• A short description (2-3 lines) & covered topics.
• Session organizer(s).
• List of potential speakers.

Approved sessions will be posted on the website and will have dedicated tracks in the online submission system.

Important steps

1. Gather valuable technical contributions by reaching out directly to colleagues in the relevant research field.
2. Encourage your invitees to submit their papers directly to your session through the online submission process.
3. Oversee the review process for the papers in your session.
4. Remind authors to pre-register their papers in your session; only registered papers will be included in the program to prevent no-shows.